Privacy Policy
This English page is a reference translation. The Japanese version is the authoritative text and prevails in the event of any discrepancy.
E-Port Inc. (hereinafter referred to as "the Company") operates WEB production, advertising operation agency, system development, P-mark acquisition support, and media operation businesses. The Company believes it is its responsibility to implement safety measures and appropriately protect all personal information acquired in these operations, pertaining to customers and all parties involved with the Company. These businesses are built on the trust of stakeholders (customers, business partners, and employees). To handle all personal information entrusted to us more strictly in order to carry out our business activities, the Company has established this Personal Information Protection Policy as a code of conduct to be observed by officers and employees, and strives to ensure its thorough compliance.
Establishment and Continuous Improvement of Management System
The Company will establish and appropriately operate a management system compliant with "Personal Information Protection Management System - Requirements" (JISQ15001:2017). Furthermore, the established management system will be continuously improved through opportunities such as internal audits and reviews by the representative.
Compliance with Laws and Regulations
In handling personal information, the Company will comply with laws and regulations concerning personal information, national guidelines, and other norms and guidelines.
Handling of Personal Information
Regarding personal information handled in the Company's business, employee employment, human resources management, etc., we will appropriately acquire, use, and provide personal information within the scope of pre-specified purposes of use, and will not handle personal information beyond the scope necessary to achieve the purpose of use (out-of-scope use). We will also take appropriate measures for this.
Implementation of Safety Measures
The Company will implement safety measures such as access control to personal information, restriction of means of carrying out information, and information security measures to ensure the accuracy and safety of personal information and prevent unauthorized access, leakage, loss, destruction, or alteration. These safety measures will be reviewed and improved as necessary. Furthermore, in the unlikely event of any accident, we will immediately take countermeasures and strive to prevent recurrence.
Complaints, Consultations, Inquiries
For complaints, consultations, or inquiries regarding this policy and personal information handled by the Company, please contact the responsible department below. We will respond promptly.
Personal Information Inquiry Desk
E-Port Inc.
Personal Information Protection Manager Yuki Obata
TEL. 050-3718-9354
FAX. 052-308-1425
E-Port Inc.
Representative Director Yuki Obata
Date of Establishment: July 1, 2021
Last Revised: January 6, 2023
＜Handling of Personal Information＞
1.Organization Name, Address, Representative Name
E-Port Inc.
2-1208 Yashirogaoka, Meito-ku, Nagoya-shi, Aichi 465-0051, Japan
Representative Director Yuki Obata
2.Name or Title, Affiliation, and Contact Information of the Personal Information Protection Manager
Personal Information Protection Manager Yuki Obata (Representative Director) TEL. 050-3718-9354
3.Purpose of Use of Personal Information
The Company specifies the purpose of use for personal information and uses it within the scope necessary to achieve that purpose, except as stipulated by law.
All personal information acquired by the Company will be used for the following purposes:
- For contacting inquiries
- For publishing information on the site
- For sending newsletters from our company
- For proposing suitable processing companies for your request
4.Handling of uploaded drawings, etc.
When using the "Find a factory from a drawing" feature, the drawing files you upload will be sent to Google Cloud services (Gemini Enterprise Agent Platform, formerly Vertex AI) used by our company for the purpose of proposing suitable manufacturing partners, and will be mechanically analyzed. Our company specifies and uses the Tokyo region (asia-northeast1), and according to the service's terms, data storage and machine learning processing are performed within Japan.
- The drawings you submit will not be used to train the generative AI model of the service.
- If you select "Inquire to this company" and submit among the suggested listed companies, we will send the drawing along with your inquiry to that company. Drawings will not be provided to companies other than those you have selected.
- Drawing files are stored in a private area on our server and will be deleted 7 days after upload.
- The company information presented as analysis results is based on automated judgment, and final confirmation of feasibility must be made directly with each company.
The drawing upload screen explicitly states that AI analysis will be performed as described above. When making an inquiry to a listed company, we will again ask for your consent regarding the handling of personal information and the sending of drawings to that company. If you do not agree, please use Request a quotation from an expert or Contact us.
5.Complaints, Consultations, Inquiries
For complaints, consultations, or inquiries regarding personal information handled by the Company, please contact the responsible department below. We will respond promptly.
【Complaints, Consultations, Inquiries Contact】
E-Port Inc.
Personal Information Protection Manager Yuki Obata
TEL. 050-3718-9354
FAX. 052-308-1425
【Name of Certified Personal Information Protection Organization and Contact for Complaint Resolution】
Japan Institute for Promotion of Digital Economy and Community
Certified Personal Information Protection Organization Secretariat
1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
Roppongi First Building
TEL: 03-5860-7565 / 0120-700-779
6.Procedures for Requesting Disclosure of Personal Information, etc.
If the individual whose personal information was acquired by the Company, or their representative, requests notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, or disclosure of records of provision to third parties (hereinafter referred to as "Disclosure, etc."), the Company will promptly respond according to prescribed procedures.
Flow of Disclosure Request Procedures
◇Apply by phone or FAX to the Disclosure Request Desk
↓ ◇We will mail the prescribed documents
↓ ◇Mail required documents and fees (for notification/disclosure of purpose of use) to the Disclosure Request Desk
↓ ◇We will confirm the required documents and fees, and send a response to the disclosure request
Contact for Disclosure Requests
For disclosure requests, please contact our Disclosure Request Desk by phone or fax. We will mail you the required form.
[Disclosure Request Desk]
E-Port Inc.
Personal Information Protection Manager: Yuki Obata
TEL. 050-3718-9354
FAX. 052-308-1425
Documents Required for Disclosure Requests
For requests made by the individual themselves
- ①Our prescribed request form
- ②Documents for identity verification (one copy of any of a-d)
- Driver's license (front and back) *Note
- Passport
- Health insurance card
- Pension book
*For requests made by a representative (in addition to ① and ② above, ③ and ④ are required)
- ③Documents for confirming power of attorney (either a or b)
- 〇 For legal representatives (parental authority or adult guardian)
- a. Documents confirming legal representation, such as a family register transcript or certificate of adult guardianship registration
- 〇 For voluntary representatives
- b. Power of attorney (with the individual's signature and seal) and certificate of seal registration (for the seal affixed to the power of attorney)
- ④Documents for representative verification (one copy of any of a-d)
- Driver's license (front and back) *Note
- Passport
- Health insurance card
- Pension book
*If submitting a copy of your driver's license, please black out your registered domicile with a marker.
Fees Required for Disclosure Requests and Collection Method
A fee is charged for requests for notification of purpose of use or disclosure.
When mailing the required documents, please enclose postage stamps of the following amount.
For each request for notification of purpose of use or disclosure: 1,000 JPY
For other requests (correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties), no fee is required.
Response to Disclosure Requests
We will send it by the method requested by the individual (or representative, in the case of a representative's request).
*The prescribed "request form" has a section to specify your preferred response method.
Cases Where Disclosure Requests Cannot Be Met
If any of the following ① to ⑥ apply, we cannot fulfill your disclosure request. If we cannot fulfill it,
we will notify you with the reason. Please note that fees are non-refundable.
- ①If identity cannot be verified
- ②If the authority of representation cannot be confirmed for an application by a representative
- ③If there are deficiencies in the prescribed request documents
- ④If there is a risk of harming the life, body, property, or other rights and interests of the individual or a third party
- ⑤If there is a risk of significantly hindering the proper operation of our business
- ⑥If it would violate laws and regulations
Purpose of Use of Personal Information Acquired Through Disclosure Requests
Personal information acquired in connection with disclosure requests will only be handled within the scope necessary for such requests.
7.Measures Taken for Personal Information Security Management
To handle personal information more strictly, we have established a personal information protection policy compliant with JISQ15001, personal information protection regulations, and operate a personal information protection management system.
Furthermore, when actually handling personal information, we implement security management measures from four perspectives: organizational, human, physical, and technical.
End