Handling of Personal Information
This English page is a reference translation. The Japanese version is the authoritative text and prevails in the event of any discrepancy.
1.Organization Name, Address, Representative's Name
E-Port Inc.
2-1208 Yashirogaoka, Meito-ku, Nagoya-shi, Aichi 465-0051, Japan
Representative Director: Yuki Obata
2.Name or Title, Affiliation, and Contact Information of the Personal Information Protection Administrator
Personal Information Protection Administrator: Yuki Obata (Representative Director) TEL. 050-3718-9354
3.Purpose of Use of Personal Information
We specify the purpose of use for personal information and use it within the scope necessary to achieve that purpose, except as stipulated by law. All personal information acquired by us will be used for the purpose of creating quotations.
4.Provision and Entrustment of Personal Information Handling
Provision of Personal Information
The personal information we receive may be provided to registered factories for the purpose of quotation creation, including information (name, phone number, email address, etc.) of those who have inquired verbally or via email.
Entrustment of Personal Information
The personal information we receive will be stored on a hosting server that has been evaluated as having appropriate security management through our prescribed procedures.
5.Complaints, Consultations, Inquiries
For complaints, consultations, or inquiries regarding personal information handled by our company, please contact the responsible department below. We will respond promptly.
[Complaints, Consultations, and Inquiries Contact]
E-Port Inc.
Personal Information Protection Administrator: Yuki Obata
TEL. 050-3718-9354
FAX. 052-308-1425
6.Procedures for Requesting Disclosure of Personal Information, etc.
If the individual whose personal information we have acquired, or their representative, requests notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, or disclosure of third-party provision records (hereinafter referred to as "disclosure, etc."), we will respond promptly through prescribed procedures.
Flow of Disclosure Request Procedures
◇Apply by phone or FAX to the Disclosure Request Contact
↓ ◇We will mail the prescribed documents
↓ ◇Mail the necessary documents and fees (for notification of purpose of use/disclosure) to the Disclosure Request Contact
↓ ◇We will confirm the necessary documents and fees and send a response to the disclosure request
Contact for Disclosure Requests, etc.
For disclosure requests, please apply by phone or FAX to the Disclosure Request Contact. We will mail the prescribed request form.
[Disclosure Request Contact]
E-Port Inc.
Personal Information Protection Administrator: Yuki Obata
TEL. 050-3718-9354
FAX. 052-308-1425
Documents Required for Disclosure Requests, etc.
In the case of a request by the individual themselves
- ①Our prescribed request form
- ②Documents for Identity Verification (1 copy of any of a-d)
- Driver's License (front and back) *Note
- Passport
- Health insurance card
- Pension book
*In the case of a request by an agent (in addition to ① and ② above, ③ and ④ are required)
- ③Documents for Agent Authority Verification (either a or b)
- 〇 For Legal Representatives (Parental Authority or Adult Guardian)
- a. Family register transcript, or certificate of registered matters for adult guardianship, etc., documents confirming legal representation authority
- 〇 In the case of a voluntary agent
- b. Power of attorney (with the individual's signature and seal) and seal registration certificate (of the individual's seal affixed to the power of attorney)
- ④Documents for Agent Identity Verification (1 copy of any of a-d)
- Driver's License (front and back) *Note
- Passport
- Health insurance card
- Pension book
*If presenting a copy of your driver's license, please black out your registered domicile with a marker.
Fees Required for Disclosure Requests, etc., and Collection Method
A fee is charged for requests for notification of purpose of use or disclosure.
When mailing the necessary documents, please enclose postage stamps of the following amount.
A fee of 1,000 yen per request for notification of purpose of use or disclosure.
No fee is required for other requests (correction, addition, or deletion of content; suspension of use, erasure, and suspension of provision to third parties).
Response to Disclosure Requests
We will send it by the method requested by the individual (or agent, if the request is made by an agent).
*There is a section on the prescribed "Request Form" to specify your preferred response method.
Cases Where Disclosure Requests Cannot Be Met
We may not be able to fulfill disclosure requests if any of the following ① to ⑥ apply. If we cannot fulfill your request,
we will notify you with the reason. Please note that fees are non-refundable.
- ①If identity cannot be verified
- ②If the power of attorney cannot be confirmed when an application is made by an agent
- ③If there are deficiencies in the prescribed request documents
- ④If there is a risk of harming the life, body, property, or other rights and interests of the individual or a third party
- ⑤If there is a risk of significantly hindering the proper operation of our business
- ⑥If it would violate laws and regulations
Purpose of Use of Personal Information Acquired Through Disclosure Requests
Personal information acquired in connection with disclosure requests will be handled only within the scope necessary for such requests.
7.Notes on Entering Personal Information
Please note that we may not be able to contact you if required fields in the inquiry form are not filled out.
8.Acquisition of Personal Information by Methods Not Easily Recognizable by the Individual
Personal information may be acquired using technologies such as cookies, web beacons, and advertising identifiers.
9.Measures Taken for Secure Management of Personal Information
To handle personal information more strictly, we have established a personal information protection policy compliant with JISQ15001, along with personal information protection regulations, and operate a personal information protection management system.
Furthermore, when actually handling personal information, we implement security management measures from four perspectives: organizational, human, physical, and technical.
This site employs encryption measures using SSL (Secure Socket Layer).
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